![]() ![]() This statement quickly tells the reader what is happening, and why. As a result, we will be moving to a larger office in May. Introduction: Begin with a brief statement that introduces the topic of your letter and provides context for the news that follows.ĭue to company growth, we are expanding our sales and technical departments. A Sample Format for Writing Your Letter Beginning Then continue reading for more letter samples, layout suggestions, and tips. You can adjust this template to fit the unique circumstances of your move. Here is a general office relocation letter template.ĭownload it now to get started. A meeting date to discuss the announcement further. ![]() A general timeline with important milestones. ![]() A basic office relocation announcement will include: Next, lay out a clear plan, as far as one has been decided. Above all, be genuine and remain professional. Rather, keep the tone informative and understanding. If people are losing their jobs, don't sound excited about the upcoming change. Tip: Use a tone appropriate to your situation. Address the change respectfully and provide ways for employees to easily respond, ask questions, or connect with each other for support. If your company is downsizing, be sensitive. For instance: space, growth, convenience, cost savings and amenities. If this is a positive step for your business, focus on the benefits of relocating. Then clearly explain the reasons for moving. Make your staff aware of management decisions that affect their jobs in advance, to reduce gossip and stress.īegin your letter with a brief introduction. So your number one goal is to put people at ease. Concerns range from increasing commute times to fear of job loss. Moving offices can cause a great deal of stress. The main goal of an office relocation letter is to provide reassurance and clarity for your staff. Why Send An Office Relocation Letter to Employees For help navigating an upcoming office relocation, contact us today. Read on for samples, and to download an office relocation letter template. Instead, hold a face-to-face meeting where you can discuss the relocation and provide your staff with personally addressed letters documenting the news. We suggest you avoid sending an office relocation email, because email is better suited to less formal communication. Regardless of how you involve your employees in the decision-making process, it’s important to issue an official letter once the decision to move has been finalized. If it's not feasible to involve everyone, consult with Human Resources so that you can factor in staff needs alongside company mandates when selecting a new office. That means including them in early discussions about moving. We recommend involving your employees in the relocation process from the start, whenever possible. ![]()
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